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Fit Hire Ltd Privacy Notice

Protecting your Privacy 

 

How Fit Hire Ltd ("we") use your information

Your privacy is important to us. We are committed to safeguarding the privacy of your information.

It is important that you read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

Why are we collecting your data?

The law on data protection sets out a number of different reasons for which a company may collect and process your personal data, including:

Consent - In specific situations, we can collect and process your data with your consent. For example, if you tick a box to receive email newsletters.

Contractual obligations - In certain circumstances, we need your personal data to comply with our contractual obligations. For example, if you hire or buy equipment from us, we’ll collect delivery and contact details so that we can deliver your item, or we will pass the details on to a courier.

Legal compliance - If the law requires us to, we may need to collect and process your data. For example, we can pass on details of people involved in fraud or other criminal activity affecting Fit Hire Ltd to law enforcement.

Legitimate interest - In specific situations, we require your data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business and which does not materially impact your rights, freedom or interests. For example, we may use your contact details to send you information about products and services that we think may interest you.

What sort of personal data do we collect?

If you make an enquiry, hire or purchase an item from us we will collect your name, billing/delivery address, email and telephone number.

If you collect a hire item, we will take copies of documents to prove your identity (passport and/or driving licence). This will include details of your full name, address, date of birth and facial image. If you provide a passport, the data will include your place of birth, gender and nationality.

Payment card information.

Storing your data

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

Security of your data

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees or contractors who need to know. They will only process your personal data on our instructions.

We have put in place procedures to deal with any suspected personal data breach and will notify you and the ICO where we are legally required to do so.

Who do we share your information with?

We will not share your information with third parties without your consent unless the law requires us to do so.

Requesting access to your personal data

Under Data Protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information contact the Data Controller at Fit Hire Ltd, Unit 2 Poppets Business Park, West Harting Road, South Harting, Petersfield, GU31 5BG, or by email at mail@fithire.com

You also have the right to:

  • object to processing of personal data that is likely to cause, or is causing, damage or distress
  • prevent processing for the purpose of direct marketing
  • object to decisions being taken by automated means
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations.

 

For further information on how your information is used, how we maintain the security of your information and your rights to access information we hold on you, please contact the Data Controller as above.

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner's Office at https://ico.org.uk/concerns/ or 0303 123 1113.

Contact

If you would like to discuss anything in this privacy notice, please contact the Data Controller at mail@fithire.com